ERGONOMIC
COMPLIANCE
Repetitive strain injuries in accounting offices are OSHA recordable events. Most CPA firms have zero documentation — and zero defense.
Drag to simulate your current ergonomic compliance coverage
Employers must conduct a hazard assessment, select appropriate PPE, train employees, and document comprehension. Applies to accounting offices.
| Metric | Your Current State | Industry Avg | Ledger-Managed |
|---|---|---|---|
| Workstation assessments completed | 12% of required | 41% basic checklist | 100% certified assessor |
| OSHA 300 log — ergo incidents recorded | 0 entries unreported | Partial gaps common | Complete audit-ready |
| Repetitive strain training frequency | Never no program | Annual generic | Quarterly role-specific |
| Ergonomic citation risk score | HIGH §1910.900 | MODERATE | LOW documented |
EMERGENCY
PROTOCOLS
OSHA mandates Emergency Action Plans for all firms with more than 10 employees. A template downloaded from the internet does not constitute a compliant EAP.
29 CFR §§1910.34–1910.37 governs exit routes. Most CPA offices have 3+ exits — only one is typically documented.
Are evacuation routes posted and staff trained in the last 12 months?
Most CPA offices lack documented drill records — an OSHA inspector will ask for 3 years of logs.
| Metric | Your Current State | Industry Avg | Ledger-Managed |
|---|---|---|---|
| Emergency Action Plan — documented | None mandatory if >10 staff | Template not firm-specific | Custom EAP per location |
| Evacuation drill records (3-year) | Missing OSHA will ask | Partial 1 year only | Complete digital + physical |
| Exit route compliance — §1910.36 | Unverified | Self-reported | Certified third-party verified |
| Branch location synchronization | 0 of 3 siloed | 1 of 3 HQ only | 3 of 3 unified system |
INCIDENT
DOCUMENTATION
OSHA inspectors review the most recent 3 years of injury and illness logs on every inspection. Gaps in your 300 Log are not a paperwork problem — they are evidence of willful non-compliance.
OSHA initiates inspections without advance notice. Your 300 Log, nurse/clinic logs, accident reports, and payroll records will all be requested simultaneously.
| Metric | Your Current State | Industry Avg | Ledger-Managed |
|---|---|---|---|
| OSHA 300 Log — current & accurate | Outdated last entry 2021 | Maintained manual entry | Real-time automated + verified |
| Incident report accuracy rate | 38% based on audit sample | 67% industry avg | 99.2% certified records |
| OSHA 300A annual summary posted | Never Feb 1–Apr 30 req. | Irregular some years missed | Automated zero misses |
| Multi-location log synchronization | None 3 separate silos | Spreadsheet manual merge | Unified single dashboard |
| Severe incident reporting window | Unknown 8hr / 24hr rule | Partial fatalities only | Compliant all categories |
REGULATORY
AUDITS
OSHA inspections arrive without notice. Since all inspections include a review of the most recent 3 years of logs, your readiness window is always open.
Employers with effective safety programs face reduced exposure to OSHA citations. Proactive identification of safety issues dramatically reduces litigation risk.
| Metric | Your Current State | Industry Avg | Ledger-Managed |
|---|---|---|---|
| Audit pass rate (first inspection) | 23% CPA firm average | 58% with prep service | 94% Ledger-managed firms |
| Citation resolution time | 47 days avg w/o counsel | 28 days with HR support | 9 days pre-documented |
| Violations identified pre-inspection | 0 reactive only | 40% of total exposure | 100% proactive sweep |
| Average penalty per inspection | $38,400 2.4 violations avg | $12,200 reduced exposure | $0 pre-remediated |
LIABILITY
EXPOSURE
OSHA citations are public record. Insurance premiums spike. Lawsuits follow. The financial damage from one unmanaged incident exceeds years of compliance investment.
| Metric | Your Current State | Industry Avg | Ledger-Managed |
|---|---|---|---|
| Workers comp premium impact | +34% avg post-incident | +12% avg with program | Neutral no incident record |
| Personal injury lawsuit exposure | Unmitigated no documentation | Partial some records | Documented full paper trail |
| Reputation impact post-citation | Public record OSHA website | Managed PR support | Prevented no citation |
| Annual total liability exposure | $127K avg CPA firm estimate | $41K avg with service | < $8K Ledger benchmark |
RUN YOUR
COMPLIANCE GAP ANALYSIS
Three fields. Sixty seconds. We surface every compliance gap inside your firm — by statute number, severity rating, and remediation timeline.
THE 47-POINT
COMPLIANCE CHECKLIST
Every OSHA obligation that applies to a CPA firm, mapped to its statute number, severity rating, and the exact document an inspector will ask to see. Used by managing partners at 200+ accounting firms.
- 01§1910.1020 — Exposure record retention (30 yr)
- 02§1910.38 — Emergency Action Plan documented
- 03§1910.132 — PPE hazard assessment completed
- 04§1910.36 — All exit routes verified & posted
- 05OSHA 300 Log — current within 7 days
- 06300A Annual Summary — posted Feb 1–Apr 30
- 07Safety training records — 3-year archive
- 08… 40 additional items in full checklist
GET THE FULL CHECKLIST
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